The Work Environment: A Combination of Space and Services

A work environment is so much more than just square meters. In addition to the actual office space, every company needs the basic infrastructure and support services for running its operations.

What’s included in the Technopolis work environment?

In addition to a company’s office space, its work environment consists of basic on-campus infrastructure and services that are essential for the running of all operations. These important basic services include reception, security, mail services and events.

fixed campus services:

Many companies and their employees need additional services to make their daily lives easier. These services include the possibility of renting meeting rooms or using coworking spaces for remote working. Companies may also need specialist help in designing a functional and efficient office space.

Additional services:

Our clients receive a 20% discount on meeting rooms.

Interested? Let’s find the best solution for your company!

What makes our work environment different?

Office space and certain basic services have traditionally been acquired from different providers although they are both integral parts of a functional work environment. Understanding that the space and services go hand in hand allows companies to allocate their resources more efficiently and to have a more productive work environment.

The benefits of choosing a holistic solution that combines space and services:

  1. Helps you to assess the actual costs of your business premises and other fixed costs and to get rid of hidden costs.
  2. Frees up resources for running your core business.
  3. Helps you to view your work environment not simply in terms of its floor area but as a wider framework. Flexile, inspiring work environments translate into successful company cultures.
The traditional way: square meters, basic infrastructure and additional services purchased separately The Technopolis way: the work environment is a holistic solution that combines space and services
Lease Inflexible and long (up to 5-10 years), i.e. the facilities are not adjustable to the company’s changing needs. The lease and the floor area are flexible and adjustable to the company’s changing needs.
Total cost Very high at their worst but not transparent, which makes it impossible to compare the overall costs. Low, transparent and comparable overall costs as all the services are charged at prices negotiated in advance; the basic infrastructure is in place and the company does not use its own resources to manage the facilities.
Hidden costs Hidden costs can be easily incurred from shopping around for services and resources allocated on administration, which are difficult to include in the total cost. There are no hidden costs to the company as centralized outsourcing frees its resources from the tendering and administration of the services.
Number of agreements There may be up to 15 agreements in addition to the lease, and managing these eats up resources. Only one agreement as the management of the services is also outsourced to the facility provider.
Basic services The necessary basic services infrastructure must be tendered in time before moving to the premises. The price and quality vary considerably depending on factors such as location. The company automatically has access to important services (internet, cleaning, etc.) as soon as it moves in. The costs have already been tendered and are, consequently, lower than on average, while there are no surprises in the quality of the services.
Additional services The availability, quality and price of additional services such as restaurants and well-being services vary considerably depending on factors such as location. The basic infrastructure for additional services and solutions is in place, and the company can use them easily and flexibly.
Service management The contract portfolio and services are managed across multiple channels in a decentralized way, which increases the likelihood of human error, overlaps and hidden costs, the sources of which are often hard to pinpoint. One provider centrally manages and oversees the entire office, service and solution package. The package is easy to understand and there are no overlapping elements.
Shared infrastructure Shared infrastructure (including meeting, event and coworking facilities and services) must often be purchased separately from a third party, and the availability, price and quality thereof vary considerably depending on factors such as location. Shared infrastructure is in place and immediately available to clients in various locations and at a competitive price.
Networking and community In general, the overall solution is not designed to support networking and a sense of community. The campus environment and shared infrastructure support communal activities and networking. Networking events and other events are regularly arranged at campuses.
Space efficiency Poor space efficiency as the clients usually obtain a certain number of square meters per workstation.
For example in Helsinki, the average floor area per workstation is 23 m².
Good space efficiency as the client obtains a comprehensive work environment and square meters per employee.
Customer orientation The premises are obtained simply on the basis of the floor area, i.e. as a product that generally does not contain customer-oriented service development or quality control. The premises are obtained as a service, and they are always customized to the individual needs of the company and its employees. The client can have support in assessing its needs as well as in designing the work environment.
Customer satisfaction is measured, and the quality of the solution is continuously monitored.